J&J Family of Companies Executive Co-ordinator in Wokingham, United Kingdom
Reports to: Franchise Manager
Function: Strategic Capabilities
Location: Pinewood Campus
Johnson & Johnson family of Companies is comprised of more than 250 operating companies in 57 countries employing 117,000 people. Our companies develop and market products in three business segments: CONSUMER, MEDICAL DEVICES & PHARMACEUTICALS and we turnover in excess of $91 Billion.
Johnson & Johnson Medical Companies produce a broad range of innovative products and solutions used primarily by health care professionals in the fields of Orthopaedics, Neurological Disease, Infection Prevention, Cardiovascular Disease, and Aesthetics. As the most comprehensive devices business in the world, Johnson & Johnson Medical Devices is best suited to serve evolving customer needs, train more surgeons to improve standards of care, and treat more patients globally as access expands.
You will provide administrative support to the Ethicon Synthes Sales Force, Marketing and Commercial Teams. You will be organising internal meetings / travel arrangement, sample shipment, venue booking and payment. You will be the first point of contact for general administration duties as the franchise requires and supporting all administrative functions when required. Responsible for managing and maintaining employee address list, telephone list, organisational chart and distribution lists.
Key areas of responsibility:
General Administration – Direct and continuous support for the UK Sales, Marketing & Commercial Force
Project Support - accountable for monitoring selected events and ensuring these are on track, on budget and on time
Logistical support for meetings and events onsite and offsite
Managing company expenses
Responsible for booking HCP Travel and Accommodation in-line with HCC Guidelines
Calendar Management of Interactive Meeting Rooms
Meeting Room Booking upon request
Asset Management (iPhones & iPads)
Address Book Management for the Sales Force
Communication - responsible for effective and coordinated communications to internal stakeholders
Travel Requirements - although this position is an office-based role, some occasional travel will be required within the UK
Qualifications & Experience
Excellent administration skills
Display the following competencies to a high level:
Compliance - must have effective working knowledge of Business Conduct and other industry regulations and codes of conduct
Self-Development - proactively manages a self-development program to support and improve key competencies crucial to ensure effectiveness in role as well as future “target job”
Assertiveness - has the confidence and ability to articulate and “hold their own” in pressured conversations
Initiative - works unsupervised, except for complex or non-standard tasks. Understands the necessity to forward plan and think through potential complications. Identifies appropriate solutions to problems and acts accordingly. Proactively suggests ideas for improvements around working practices. Agile at making things happen through managing relationships and networks effectively, both within J&J and with key external stakeholders (e.g. suppliers, venues), earning their trust and respect
Credibility - has gained the respect from all members of the business and are reliable, trustworthy and capable in the role
Professionalism & Confidentiality - confident, mature individual who can deal with people at all levels. Demonstrates credibility and appropriate verbal and non-verbal behavior with customers,
Maintains good performance and quality of work under pressure and is prepared to manage change at the last minute
Teaming - Has developed a rapport with internal contacts and takes time to get to know key customer contacts. Works effectively other team members and staff from other functions
Organisation & Planning - has an ability to prioritise, plan and organise workloads placed upon them and has the maturity to manage expectations and deadlines placed upon from line manager
Oral and Written Communication - has the ability, confidence and maturity to convey information clearly, concisely and persuasively
Motivation - the individual must have drive to maintain concentration on what may appear to be laborious tasks; however, their accurate completion is essential
Microsoft office - Excellent PC skills and a working knowledge of Access, Excel, Word, PowerPoint, Internet and Outlook
Fluent in English (verbal, reading and writing)
Act as a role model for J&J Credo values always. Demonstrate honesty and ethical behavior in all areas of responsibility.
Maintain thorough familiarity with your detailed personal Health & Safety responsibilities as described in the Company’s Health & Safety policy.
Adherence to UK Safe Fleet Policy.
Adherence to Healthcare Compliance Policies.
Adherence to all Company policies and necessary training and development requirements within required time frames.
Ensure compliance to the Company’s product complaint process.
Willingness to travel, and attend meetings as required.
In order to achieve our set goals & targets, we must all lead using our Leadership Imperatives and achieve our Leadership Performance Standards:
LIVE OUR CREDO: Demonstrate and inspire the behaviors that reinforce Our Credo.
CONNECT: Collaborate internally and externally to develop insights to drive innovation
SHAPE: Driving meaningful innovation through our insights to meet unmet needs and generate value and solutions for our customers. In order to do this we must be bold and courageous in challenging the status quo and adapting to change.
LEAD: Everyone is a leader and is accountable for their own development and that of others. We must leverage diversity and ensure we have open and constructive conversations.
DELIVER: Is “HOW” we accomplish our business results. We must focus on our ability to inspire and mobilize people; empowering them to act boldly with speed and agility, to do even more than they thought they could.
What type of mark will you make?
Your rare talents and perspectives can make a vital contribution to creative products that improve the lives of people everywhere. At Johnson & Johnson, our company's ethical character is defined by our people. We strive to attract people with strong, positive values and we develop, reinforce and reward those values. With good career development opportunities, we are the world's sixth largest consumer company and can demonstrate an excellent range of benefits. If our ethos is aligned to your values, then this could be the best career move you'll make.
Johnson & Johnson is a supporter of equal opportunities and is a proud member of Disability Confident
Johnson & Johnson Medical Ltd. - fka -Ethicon Ltd. (7355)