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CryaCom Accounts Payable Clerk in United States

Accounts Payable Clerk

Region:

Location: US Tucson Foothills

Employment Duration: Full time

Description

Position Summary :

Perform standardized technical or clerical accounting tasks to assure the validity, authority and general ledger classification of invoices is accurate prior to entry and payment from the accounting software system. Participates in month-end closing activities consisting of invoice entry and coding, expense report review, account reconciliation, payment creation for vendors and independent contractors and accruals. An incumbent assures that invoices are accurately entered and paid timely and in accordance with established cash management procedures issued by the Assistant Vice President of Finance. Work involves some technical decision-making, unusual problems are referred to the supervisor. An incumbent may train others and make recommendations to work procedures, policies and practices. High level of detail orientation and team work is required.

As an Accounts Payable Clerk , you will:

  • Match, batch, code and enter invoices

  • Enter, post and reconcile batches

  • Research and resolve accounts payable or accounts receivable issues with customers or vendors

  • Update and reconcile sub-ledger to the general ledger

  • Obtain appropriate authorization on all payment runs, which consists of multiple payment types including check printing, distributes and mails checks as required.

  • Maintain various accounts payable reports, Microsoft Excel spreadsheets and ensure all documentation is in accounting software.

  • Administer corporate credit card, make requests for company credit cards to be issued, manage credit card limits, review overall corporate credit limit, ensure accurate and timely payment of credit card bills, review statements, identify unusual charges and advise direct supervisor of issues.

  • Review and approve employee expense reports in our expense software system.

  • Create Microsoft Excel reports detailing activity on credit cards and accurately coding expenses to correct general ledger.

  • Review and communicate expense reimbursements to payroll for processing.

  • Assist accounting staff in the month end close process; ensure that all invoices are properly posted in the appropriate month and all invoices that have not yet been received are properly accrued.

  • Ensure accurate and timely payment to independent contractors and vendors based on the date set forth by the Assistant Vice President of Finance.

  • Recommend change in procedure to address issues and/or improve efficiencies.

  • All employees are required to perform the following essential functions; demonstrate predictable, reliable and timely attendance; follow written and verbal directions and complete assigned tasks on schedule; read, write and communicate in English; communicate in person and by telephone in accordance with CyraCom policy; learn from directions, observations and mistakes; work independently and as part of a team; interact appropriately with others including co-workers, supervisors and vendors; and work with supervision, receiving instructions/feedback, coaching/counseling and/or corrective action.

As an Accounts Payable Clerk, you must have:

  • Basic knowledge of accounting and bookkeeping practices and principles.

  • Knowledge/understanding of company expense and capitalization policies.

  • Understanding of the General Ledger and the entry process for payables and month end closing procedures.

  • Ability to operate competently common office equipment including, but not limited to computer, fax, copier and telephone system.

  • Familiarity with understanding of the matching principle.

  • Strict attention to detail and accuracy while continuing to meet deadlines.

  • Strong organizational and time management skills and ability to prioritize work and manage competing priority in an environment with frequent interruptions.

  • Strong proficiency in Excel including pivot tables and vlookups.

As an Accounts Payable Clerk , you must be:

  • Skilled at communicating, both orally and in writing.

  • Skilled in establishing and maintaining effective work relationships.

  • Skilled at mathematical computations.

  • Skilled in diligent follow up on approval of invoices to ensure prompt, timely payments to vendors.

  • Skilled at researching and reconciling vendor statements to activity in accounting software.

Additional Responsibilities:

  • Prepare or participate in the preparation of ad hoc reports as required.

  • Perform other duties as required.

Minimum Qualifications:

  • Four (4) years of accounting/bookkeeping experience with Microsoft Excel, Word and web browser experience; or any equivalent combination of directly related education and experience.

Ideally, you will also have:

  • Graduated from an accredited college with a minimum Associate’s degree in Accounting, Business Administration or directly related field.

  • Prior accounting/bookkeeping experience with Microsoft Excel, Word and web browser experience.

  • Experience with Concur and Oracle Fusion.

WORKING CONDITIONS

  • Physical Demands: This position is required to sit most of the time and exerts up to ten pounds of force occasionally and a negligible amount of force frequently. This position is required to continuously sit, talk, hear, see, walk, bend, stoop, kneel, and squat.

  • Environmental Factors: This position works in an indoor office environment with a quiet level of office noise.

  • Equipment Operated: Personal computer, printer, copier, fax and telephone equipment.

WHY WORK FOR CYRACOM?

CyraCom International, Inc. is the leading provider of language interpreting services and operates the most extensive network of large-scale interpreter contact centers. CyraCom impacts the lives of millions in the United States by connecting those with limited English proficiency to critical services. In business since 1995, CyraCom services thousands of clients throughout the US, Canada, and Europe. The Company was named to the Inc. 5000 list of fastest growing private companies in the United States for a ninth year in a row and eleventh time overall in 2017.

“We’re making a difference every day.”

CyraCom team members help thousands of people communicate every day by removing cultural and linguistic barriers in all levels of every day conversation. We ensure high levels of accessibility by providing interpretation services over the phone, through video, and on-site at our client locations. We work relentlessly to provide the support and infrastructure necessary to ensure people can communicate at a moment’s notice, because at any time our service could be needed in a life-saving event. Our hundreds of clients span numerous industries, including hospitals, banks, insurers, entertainment companies, and government agencies.

Our employees most often say three things:

Culture: You have the resources of a large company with the flexibility and excitement of a start-up.

Impact: Your contributions matter; people notice the changes and improvements you create.

Meaning: Your work ultimately helps improve the lives of millions in the United States – CyraCom helps those who cannot communicate normally to access to healthcare and other vital services.

COMPANY CULTURE

We value our employees and believe that an enjoyable work environment is beneficial to all. Here are some ways we contribute to that goal:

  • We celebrate our diverse workforce.

  • We encourage our employees’ professional and personal growth, including tuition reimbursement and internal promotions

  • We provide a “business casual” dress code (with “casual Fridays”).

  • On occasion, CyraCom provides a professionally catered luncheon for employees at each of our locations.

  • CyraCom also sponsors occasional “Spirit Days” customized for each location and its employees.

BENEFITS HIGHLIGHTS

CyraCom provides a generous menu of benefits from which you can pick and choose what is best for you and your family, including Medical, Rx, Dental, Vision, Life, AD&D, Disability, 401(k), Paid Time Off, Employee Assistance, Employee Referral Program, Tuition Reimbursement, and professional development.

CyraCom also provides competitive salaries, along with discretionary bonuses based on individual and company performance

EQUAL OPPORTUNITY EMPLOYER

CyraCom International, Inc.’s success is driven by the advantage created by the collective efforts of its employees, and is dependent upon a diverse, inclusive environment that embraces change, new ideas, respect for the individual and fosters an equal opportunity for success. We have zero tolerance for discrimination, intimidation or harassment of any kind. CyraCom International, Inc. is an equal opportunity employer. CyraCom International, Inc. maintains a drug-free workplace.

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