Forest Service Administrative Support Assistant in South Lake Tahoe, California
Summary This position is located in South Lake Tahoe on the Lake Tahoe Basin Management Unit and serves as the Fire and Aviation Administrative Support Assistant. The incumbent is responsible for administrative support for the fire organization, property and procurement management, database management for both fire and fuels management, and budget services. For additional information about the duties of this position, please contact Kyle Jacobson at (535) 545-0060 or firstname.lastname@example.org. Responsibilities Provide administrative support in the specialized area or program the unit and or staff supports. Exchange information to resolve operating problems and make recommendations. Apply specific rules, regulations, or procedures to complete projects, resolve problems and answer questions. Ensure compliance for administrative work in specialized areas or program laws, rules and regulations. Analyze subject matter, phase or issue to arrive at an effective resolution for staff. Process financial, procurement, property, personnel, and other administrative instruments for the unit. Maintain records and files in compliance with regulatory, police and departmental directives. Provide guidance and assistant to staff members in the use of software to complete assignments. Update data in computer software programs to track and coordinate such as: training and Incident information, prescribed burn documentation, burn permits, contract, budget data, and fleet tracking to provide accurate documentation and reporting. Follow verbal/written instructions on a variety of subjects to support an organization. Advise on procedural and documentation requirements for unit program to meet conformity to policy and requirements. Assist with education activities and coordinate public activities. Update Management plans, organizational charts, phone lists and emergency contact information and other documents in support of the unit?s fire organization. Prepare correspondence, spreadsheets and set up devices to conduct electronic/virtual meetings to meet objectives and support the program. Requirements Conditions of Employment Qualifications In order to qualify, you must meet the eligibility and qualifications requirements as defined below by the closing date of the announcement. For more information on the qualifications for this position, visit the Office of Personnel Management's General Schedule Qualification Standards. Your application and resume must clearly show that you possess the experience requirements. Transcripts must be provided for qualifications based on education. Provide course descriptions as necessary. Specialized Experience Requirement: For the GS-07: You must have one year specialized experience equivalent to the GS-06 in the Federal service. Specialized experience is defined as the following: Carried out new systems or administrative processes to meet unit needs; received and reviewed all formal ingoing/outgoing correspondence for proper format, grammar, punctuation, etc.; used automated databases and software to produce reports and record information; established and maintained manual and electronic records and filing systems; and produced written documentation, reports, memos, etc., in final format. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. TIME IN GRADE REQUIREMENT: If you are a current federal employee in the General Schedule (GS) pay plan and applying for a promotion opportunity, you must meet time-in-grade (TIG) requirements of 52 weeks of service at the next lower grade level in the normal line of progression for the position being filled. This requirement must be met by the closing date of this announcement. Education See the Qualifications section for any Educational requirements. Additional Information Career Transition Assistance Plan (CTAP), Reemployment Priority List (RPL) or Interagency Career Transition Assistance Plan (ICTAP): To exercise selection priority for this vacancy, CTAP/RPL/ICTAP candidates must meet the basic eligibility requirements and all selective factors. CTAP/ICTAP candidates must be rated and determined to be well qualified (or above) based on an evaluation of the competencies listed in the How You Will Be Evaluated section. When assessed through a score-based category rating method, CTAP/ICTAP applicants must receive a rating of at least 85 out of a possible 100. Veterans who are preference eligible or who have been separated from the armed forces under honorable conditions after three years or more of continuous active service are eligible for consideration under the Veteran's Employment Opportunity Act (VEOA). Land Management Workforce Flexibility Act (LMWFA) provides current or former temporary or term employees of federal land management agencies opportunity to compete for permanent competitive service positions. Individuals must have more than 24 months of service without a break between appointments of two or more years. Service must be in the competitive service and have been at a successful level of performance or better. Part-time and intermittent service will be credited only for time actually worked. Non-pay status such as leave without pay is credited for up to six months in a calendar year; anything beyond six months is not credited. Applicants are responsible for providing sufficient information/documentation to determine if the 24 month criteria is met. Farm Service Agency (FSA) County Employees: Permanent County employees without prior Federal tenure who are selected for a Civil Service position under Public Law 105-277 will be given a career-conditional appointment and must serve a 1-year probationary period. For more information on applying under special hiring authorities such as the Veteran's Recruitment Act (VRA), 30 percent disabled veterans, Schedule A Disabled, etc., explore the different Hiring Paths on the USAJOBS website This is a bargaining unit designated position. This is a bargaining unit position represented by the National Federation of Federal Employees, IAMAW. Forest Service daycare facilities are not available. Government housing is not available. Daycare facilities are not available. This position may be eligible to telework up to four days per week, based upon the duties of the position. This position may also be eligible for flexible work arrangements as determined by agency policy and any applicable collective bargaining agreements.