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University of Washington PROGRAM MANAGER (75% FTE) in Seattle, Washington

Req #: 193146

Department: PSYCHOLOGY

Posting Date: 07/21/2021

Closing Info: Open Until Filled

Salary: Salary and benefits are competitive. Salary is commensurate with qualifications and experience.

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. The Department of Psychology and the UW Behavioral Research Center on HIV (BIRCH) has an outstanding opportunity for a 75% FTE Program Manager. This position will have a comprehensive range of responsibilities for UW BIRCH, including program operations management, fiscal and grant management, and marketing and communications. Additional core competencies for this position include strong communication and organizational skills, professionalism, and independent problem solving. This position will be located in the Psychology Department on the UW Seattle Campus, and will report to the Director of the UW BIRCH. RESPONSIBILITIES Program Operations Management –

  • Develop systems and tools for tracking activities, deliverables, and outcomes for monitoring and evaluation process, annual reporting and renewals, and competing renewals for Center

  • Proactively drive strategic planning process as set forth in Center strategic plan, in conjunction with Center leadership, including tracking deliverables and outcomes, and mapping out plans for key strategic planning meetings, such as convenings of Scientific Advisory Board, Executive Team and Cores, and All Team meetings

  • Manage annual member survey and needs assessment processes, to include construction of surveys and assessments, survey dissemination, and compilation of reports for dissemination of results

  • Manage pilot award competition process for annual SPARC awards, biennial M-PARC and C-PARC pilot awards; including managing RFA design process, advertising and fielding inquiries, compiling and reviewing applications, managing review process, and communicating results to applicants

  • Work with Administrative Director to support human resources tasks and processes.

  • Provide event logistical and meeting support to Cores for workshops, seminars, symposia, with assistance from Student Assistant

  • Support community engagement activities, including Community Action Board convenings, with support from Student Assistant

  • Support internal and external partner engagement activities Fiscal and Grant Management –

  • Manage funding streams for Center, with Center Director and Administrative Director

  • Track expenditures and maintain budget projections for Cores and Pilot Awards, advise project directors on spending, projected balances; and monitor Center personnel FTE

  • Manage complex pre-award process for annual reporting for the Center, including developing reporting process plans, drafting reporting instructions and templates, collecting and compiling complex data and multiple documents, and managing submission to sponsor

  • Work with departmental purchasing and fiscal staff to ensure that post-award and grant management tasks are carried out, including but not limited to: budget set up and close out, purchasing, expense reimbursements, payroll, subcontracts, and effort certification.

  • Verify allowability of expenditures in accordance with UW, state and federal policies, rules and regulations. Marketing and Communications –

  • Lead development and execution of Center Communications Plan, to include website and social media strategy, development of advertising materials, brochures, and infographics, listserv and email management, monthly newsletter, and development of program databases

  • Distribute funding and program announcements to Center listservs MINIMUM REQUIREMENTS:

  • Bachelor's Degree in Public Administration, Business Administration, Public Health, or related field and two to three years of program and fiscal administration experience or equivalent combination of education and experience. ADDITIONAL REQUIREMENTS:

  • Demonstrated expertise with Microsoft Office suite, particularly Word, Excel, Outlook, and PowerPoint.

  • Ability to work independently, take initiative and ownership of work, successfully prioritize, and manage multiple projects in a deadline-driven environment.

  • Excellent organizational skills, attention to detail, and follow through. Strong written and verbal communication skills. DESIRED QUALIFICATIONS

  • Experience managing the operation of a specialized or technical program.

  • Experience with relevant UW administrative systems.

  • Experience with communications work, including web editing and social media.

  • Experience with community engagement.

  • High level of accountability – drives for results, displays a sense of ownership, and is passionate about attaining goals and surpassing expectations.

  • Proactive problem solver and communicator, with a desire to improve systems.

  • Comfortable in collaborative setting and working within and across cultures.

  • Familiar with biomedical research terminology. Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.