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Req #: 193449

Department: BURKE MUSEUM

Posting Date: 07/21/2021

Closing Info: Closes On 08/03/2021

Salary: $3,480 - $4,653 per month

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. About the Burke Museum The Burke Museum cares for and shares natural and cultural collections so all people can learn, be inspired, generate knowledge, feel joy, and heal. The Burke was founded in 1885 by the Young Naturalists, a group of curious teenagers inspired by seeing Seattle transform before their eyes. For 135 years, the museum has built upon this legacy, collecting objects that help us understand how the Northwest has grown and changed. Totaling over 16 million objects, the Burke’s collections help sustain cultural traditions, enable groundbreaking scientific research, and advance timely conversations that matter to us all. The collections are records of our past and investments in our future. The Museum’s curators—faculty members at the University of Washington—grow collections in the anticipation of change: continued disruption to ecosystems, shifting cultural landscapes and advances in technology we have yet to imagine. Our work is collaborative; we partner with institutions, students, communities and people around the world to understand our past and create positive change in the future. As both a University and State museum, the Burke Museum is a public resource committed to building an inclusive environment that welcomes and values all people. We recognize that our history, from the founding to the present day, is built upon a colonial model of museums that consistently privileged collections, preservation, and research over cultural autonomy and community survival. The Burke is committed to decolonization as a key institutional priority, and across the museum, we now work as facilitators and stewards, not as gatekeepers and sole authorities, in order to honor our mandate to truly be a museum for all. In October 2019, the Burke opened a new building turning the work of a museum “inside-out” with visible labs, workrooms, collections storage, and an artist studio. Removing these barriers enables us to make the collections and work that happens here daily accessible to everyone. Every visit to the New Burke is different because every day brings new work. And because we’re doing this work right out in the open, everyone can experience it and join in. Job Summary The Development Associate is responsible for logistical and administrative aspects of the Burke Museum’s fundraising program, including gift processing and donor acknowledgments, tracking of major gift prospects and pledges, direct mail and email appeals, and management of donor files. The Development Associate reports to the Director of Development and supports the development team to cultivate, solicit, and steward museum donors. CORE RESPONSIBILITIES Data Processing & Reporting: Manage all gift and pledge processing using University of Washington and Burke Museum Association donor databases (Advance and Salesforce). Prepare pledge billings and ensure timely acknowledgment of all gifts and pledges. Produce accurate and timely financial reports. Support unique campaigns and events through the production of invitation lists and tracking event participation. General Support: Provide administrative support to the Director of Development and other development team members and board volunteers as requested. Prospect Research & Tracking: Research donor prospects and prepare solicitation planning sheets for staff and volunteer meetings with individual, corporate, and foundation prospects. Maintain current prospect lists and prospect tracking reports with data needed for solicitations. BASIC FUNCTIONS Data Processing & Reporting: Coordinate with the Burke’s finance team to track and reconcile all gifts and pledges. Work with the Finance Manager to ensure effective communication for gift tracking and reconciliation. Manage all donor files, produce regular gift reports, and provide ongoing analysis of giving trends. Act as a liaison between the Burke and UW Gift Processing to resolve questions about specific gifts, establish new gift funds, and create appeal codes as needed. Coordinate with divisions at the Burke to ensure proper data input and that reporting needs are met. Manage relationships and reporting with workplace giving programs and donor advised funds. Data & Systems Maintenance: Collaborate across teams to ensure that all newly-created contact and account records in Salesforce are consistent and that external ID numbers from other databases, such as Advance, are reviewed and updated as needed. Ensure contact records are updated and salutations adjusted as needed. Coordinate with the head of Visitor Services, Education Department, and Facility Rentals staff to ensure that contacts are qualified promptly and that information from third party applications feeds smoothly into the database. Update and edit fields and layouts of objects related to fundraising within Salesforce (Form Assembly, Emma). Annual Fund: Assist Director of Development and Burke Museum Association (BMA) in fundraising efforts for the annual fund; manage spring and fall appeal mailings. Coordinate online giving program and fundraising opportunities for gifts of $250 or less. Support participation in giving days (Husky Giving Day and Giving Tuesday). Track and report on the status of regular donations; secure outstanding gifts and pledges. Create accurate donor acknowledgement listings as needed, such as for the museum’s annual report. External Communications List Management: Coordinate with all divisions at the Burke to ensure that electronic and direct mail communications reach their intended audiences. Events: Support Fundraising Events Manager with administrative functions for donor events, such as invitations, mailing lists, event staffing and RSVP management. Assist with event logistics and follow-up, including donor stewardship and tracking in the UW Advance Database and maintenance of the auction database, Greater Giving. Divisional Fundraising: Under the supervision of the Director of Development, work with divisional staff to coordinate and facilitate fundraising mailings and stewardship outreach. Administrative Support: Conduct general office duties, which include but are not limited to filing, copying, and other administrative office duties. Manage work study and development volunteers. Create mailing lists for Development & Membership programs, events, and the annual report. Answer phone and email inquiries; respond promptly to questions about giving opportunities at the Burke. MINIMUM REQUIREMENTS

  • Bachelor’s degree plus two years of experience in alumni relations, development, public relations, or event planning demonstrating excellent verbal and written skills, organizational skills and ability to work independently and as part of a team, or equivalent education and lived experience ADDITIONAL REQUIREMENTS

  • Highly proficient with Microsoft Word, Excel, and donor databases

  • Attention to accuracy, detail, and thoroughness in completing assigned duties

  • Work well with others in person, by phone, and in written correspondence

  • Strong interpersonal skills and customer service

  • Ability to communicate diplomatically and effectively

  • Experience handling sensitive, confidential material

  • Ability to work independently and in a team setting DESIRED QUALIFICATIONS

  • Knowledge of UW Advancement policies and procedures

  • Knowledge of the donor databases Advance and Salesforce

  • Knowledge of or willingness to learn Greater Giving and/or Tableau

  • Knowledge of basic accounting and financial reconciliation practices

  • General understanding of museum organization and/or higher education

  • Ability to receive direction, problem solve, take initiative, set priorities, handle multiple projects, and exercise good judgment in a dynamic, deadline-driven environment. CONDITIONS OF EMPLOYMENT

  • Able to work a flexible schedule that occasionally involves work on weekends and holidays

  • Able to work in an environment visible to the public with visual and audible distractions

  • Ability to work regularly in an open environment with both visual and audible distractions

  • Ability to travel independently to local or regional locations on occasion

  • Wear required credentials at all times and work attire/uniforms and name tags as required by position Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.