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Gallagher Senior Project Manager in Rolling Meadows, Illinois

Gallagher is a global leader in insurance, risk management and consulting services. We help businesses grow, communities thrive and people prosper. We live a culture defined by The Gallagher Way, our set of shared values and guiding tenets. A culture driven by our people, over 30,000 strong, serving our clients with customized solutions that will protect them and fuel their futures.

Position Summary:

The Senior Project Manager will contribute to the company's success by planning, executing and managing projects of varying size, scope and complexity using sound judgement, strong interpersonal skills, and effective tools and techniques. Projects typically require business and technology focus and may deliver new or enhanced capabilities to multiple functional areas; or, may support a larger cross-functional program.

The Senior Project Manager is responsible for all aspects of a project from concept to implementation and operationalization. The Senior Project Manager will be responsible for building relationships with business leaders, key stakeholders, the project team, and any vendors and/or consultants. In addition to project management responsibilities, they will often lead and be responsible for requirements elicitation and documentation, business analysis, data analysis, test planning and test execution.

Main Accountabilities:

  • Elicit, accurately characterize, and document project goals, scope, stakeholders, risks, issues, success measures, effort and resource estimates

  • Ensure that all required sub-projects, workstreams and activities are identified, planned, and managed

  • Create, maintain, and deliver project communications including: status updates, charters, schedules, budgets and sponsor presentations

  • Proactively manage projects to deliver them in-scope, on-time and on-budget while enforcing checkpoints and managing change-control

  • Maintain an objective, fact-based perspective and encourage teams to display transparency on status and to proactively recommend opportunities to improve

  • Initiate, plan, execute, monitor, control and close projects

  • Determine the resources (time, cost, technology, etc.) required to plan, execute and complete the project

  • Develop and monitor the project CBA, as appropriate

  • Create detailed work plans which identify and sequence the activities needed to successfully complete the project

  • Develop a schedule for project completion that effectively allocates the resources to the activities

  • Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required

  • Manage project scope

  • Ensure that all project personnel receive an appropriate orientation to the organization and the project

  • Contract qualified consultants to work on the project as appropriate; aid in the negotiation of contracts and contractual changes, and financial conditions of contracts, as appropriate

  • Execute the project according to the project plan, adjusting the plan as needed

  • Develop project status reports that accurately reflect the project achievements, risks and issues, and financials for all key stakeholders, including organizing and facilitating project Steering Committees

  • Set up project team shared site to ensure that all project information is appropriately documented, secured and available to team members

  • Identify the project success criteria and obtains alignment from project sponsor and key stakeholders

  • Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project

  • Coordinate with the Communications Team to create a communication schedule to share status and provide updates to all levels of the organization ranging from leaders to users on the progress and impact of the project

  • Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards

  • Manage the creation and deployment of training (environment, materials and facilitation) in conjunction with Learning & Development team.

  • Insure Support Organizations are prepared with properly documented instructions, workflows and job aides for a successful transition to ongoing/business as usual

  • Manage all project funds according to established accounting policies and procedures

  • Ensure that the project deliverables are on time, within budget and at the required level of quality

  • Evaluate the outcomes of the project as established during the planning phase

  • Close the project and document lessons learned

  • Identify opportunities to modify current processes or procedures to reduce costs or improve productivity through observation, request or assignment

  • Apply Project Management knowledge, skills, tools and techniques to Project deliverables, processes, and systems in order to meet or exceed stakeholder needs and expectations

  • Operate within defined parameters using a proven Project Management Methodology with flexibility to merge different methodologies in accomplishing collective goals

  • Perform other duties as assigned


  • Bachelor's degree or equivalent work experience

  • 5 years project management

  • Broad and deep expertise in project management tools, techniques, and processes

  • Demonstrated project management skills, techniques & various methodologies (e.g. Waterfall, Agile, Hybrid, Scrum)

  • Experience with business project management, business processes, workflow, data flow and system integration projects

  • Expertise with change management as it relates to systems and operational changes

  • In-depth knowledge of insurance brokerage industry and enabling technologies (desired)

  • Highly skilled in Project Management tools and desktop tools

Work Traits:

  • Must be a self-starter, having demonstrated experience in a lead role, be well organized and a strong leader who can adapt rapidly to new developments and changing priorities

  • Excellent interpersonal skills, exhibit poise and exercise diplomacy in communication, ability to influence others toward consensus, conflict management and decision-making

  • Exceptional analytical, problem solving, and consensus building skills

  • Strong in critical thinking, data analysis and reporting, risk and controls and process improvement

  • Strong collaboration, negotiation, escalation, and influencing skills

  • Strong business and organizational acumen, leadership abilities, good judgment, appropriateness, and courage

U.S. Eligibility Requirements:

  • Interested candidates must submit an application and resume/CV online to be considered

  • Are you 18 years of age or older or can you demonstrate legal capacity to enter a contract?

  • Must be willing to submit to a background investigation; any offer of employment is conditioned upon the successful completion of a background investigation

  • Must have unrestricted work authorization to work in the United States. For U.S. employment opportunities, Gallagher hires U.S. citizens, permanent residents, asylees, refugees, and temporary residents. Temporary residence does not include those with non-immigrant work authorization (F, J, H or L visas), such as students in practical training status. Exceptions to these requirements will be determined based on shortage of qualified candidates with a particular skill. Gallagher will require proof of work authorization

  • Must be willing to execute Gallagher's Employee Agreement or Confidentiality and Non-Disclosure Agreement, which require, among other things, post-employment obligations relating to non-solicitation, confidentiality and non-disclosure

Gallagher offers competitive salaries and benefits, including: medical/dental/vision plans, life and accident insurance, 401(K), employee stock purchase plan, educational expense reimbursement, employee assistance program, flexible work hours (availability varies by office and job function) training programs, matching gift program, and more.

Gallagher believes that all persons are entitled to equal employment opportunity and does not discriminate against nor favor any applicant because of race, sex, color, disability, national origin, religion, creed, age, marital status, citizenship, veteran status, gender, gender identity / expression, actual or perceived sexual orientation, or any other protected characteristic. Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified applicant with a disability, unless the accommodation would impose an undue hardship on the operation of our business.


Job: Administrative Services

Organization: GGB US - Management

Title: Senior Project Manager

Location: Illinois-Rolling Meadows

Requisition ID: 79240