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City of Palo Alto Public Art Program Assistant in Palo Alto, California

Public Art Program Assistant



Public Art Program Assistant


$22.21 - $27.26 Hourly


Palo Alto, CA

Job Type

Limited Hourly


Community Services Department

Job Number



5/15/2019 11:59 PM Pacific

  • Description

  • Benefits

  • Questions


The City of Palo Alto is looking for a talented dynamic individual to join the City's thriving Public Art Program team as a part-time Program Assistant. Under direct supervision of the Public Art Program Director, the Program Assistant will facilitate coordination and administration of the Public Art Program and related activities including but not limited to Cubberley Artist Studio Program coordination and communications, community outreach, communications and promotional activities, coordination of special events and programs, conducting research related to public art and creative place making, assistance with grant writing, and performing other day-to-day activities as assigned by the Program Director.

This is a Limited Hourly non-benefited position and not to exceed 416 hours per fiscal year. The number of hours per week and schedule will be determined based on the assignment.


  • A Bachelor's degree from an accredited college or university with major course work in Arts, Fine Arts, Art History, Arts Policy and Administration, Cultural Planning, or Public Administration or a related field.

  • At least 1 year of work experience in planning and administering art program activities in a related field.

  • Strong interest in public art or arts administration

  • Excellent verbal and written communication and editing skills

  • Experienced social media user, ideally in a professional setting

  • Confident user of MS Office, Outlook and Adobe suite, willingness to learn new systems

  • Detail-oriented and experienced with research strategies

  • Skilled in time management, prioritization, and organization

  • Basic knowledge of program management and budgetary principles

Essential Duties

  • Conducts extensive community outreach efforts including developing and managing content for Public Art Program and Cubberley Artist Studio Program webpages, social media (inc. Facebook, Instagram, Twitter) and mobile app for the City's public art collection, developing monthly e-newsletter, creating various PR materials and drafting press releases.

  • Professionally communicates and maintains close professional relationships with artists, other City departments, contractors, as well as various stakeholders (i.e. project managers, architects, construction or arts and design professionals, vendors, volunteer groups and community members). Demonstrates courteous and cooperative behavior; acts in a manner that promotes a harmonious and effective workplace environment.

  • Assists with planning, coordination and facilitation of cultural programs and special events, including calendaring and room reservations, creating promotional materials, catering and rental bookings; volunteer recruitment and coordination.

  • Provides assistance with administration of public art projects at various stages of development (drafting calls for artists and various reports, developing presentations and support materials for artist selection panels, administering contracts and payments).

  • Conducts in-depth research of current trends across art administration, public art and creative placemaking, including policies and best practices, artists, temporary and permanent public art projects, festivals and special events, grant opportunities.

  • Helps to identify, research, draft, submit and administer appropriate federal, state, and corporate grants to support various public art initiatives and programs.

  • Organizes, digitizes and maintains project files, visual documentation and historical records.

  • Works closely with the Public Art team to perform other related duties as required.

Minimum Qualifications

Please upload a cover letter to your application.