verizon Executive Assistant in New York, New York
When you join Verizon
Verizon is a leading provider of technology, communications, information and entertainment products, transforming the way we connect across the globe. We’re a diverse network of people driven by our ambition and united in our shared purpose to shape a better future. Here, we have the ability to learn and grow at the speed of technology, and the space to create within every role. Together, we are moving the world forward – and you can too. Dream it. Build it. Do it here.
What you’ll be doing...
Verizon's Corporate Marketing Organization is hiring an Executive Assistant to provide administrative support to senior leadership within the Digital Marketing Center of Excellence Team. You will coordinate, assist with, and ensure office efficiency for a digital department through high level administrative support that often requires exercise of discretion, judgment and negotiation.
Managing and maintaining a heavy executive calendar, scheduling meetings and appointments with internal senior leadership, and executive offices of our partners - at times through independent decision-making based on knowledge of standard operating procedures.
Arranging travel and hotel accommodations, as necessary.
Performing routine administrative functions such as responding to inquiries with standard letters, email, etc. and arranging meetings and conferences.
Organizing and coordinating office operations/organization; overseeing and managing the provisioning of supplies, equipment and services that enable the staff to perform their jobs efficiently and effectively.
Establishing and communicating procedures used in day-to-day operations and making revisions as appropriate. This includes processing departmental expenses and limited budget oversight.
Screening telephone calls and greeting visitors, ascertaining who can be redirected to managers or others. Bringing urgent issues for action to supervisor’s attention.
Developing processes for electronically maintaining departmental records and other important documents.
Safeguarding highly confidential information.
This hybrid role will have a defined work location that includes work from home and assigned office days as set by the manager.
What we’re looking for...
You’re motivated by being an integral part of the team, doing your part to enable others to do their job well. You enjoy a fast-paced environment and working towards tight deadlines. You’re phenomenal at developing your own process that keeps you organized and on schedule, while ensuring those you support stay prepared and informed. You are ready to lend a hand to others—and happy to do what it takes to support the team.
You’ll need to have:
A Bachelor’s degree or one or more years of work experience.
Experience supporting senior leaders.
Experience with Microsoft Office Suite.
Willingness to work a flexible schedule, including nights and weekends as necessary.
Willingness to travel.
Even better if you have:
Proven ability to work well independently in a dynamic environment.
Excellent communication skills and ability to focus on the details.
Experience preparing executive presentations, communications, and reports.
Experience managing multiple projects and priorities for yourself and others.
Experience with Google Suite.
Demonstrated ability to stay organized and meet deadlines.
Equal Employment Opportunity
We're proud to be an equal opportunity employer - and celebrate our employees' differences, including race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, and Veteran status. At Verizon, we know that diversity makes us stronger. We are committed to a collaborative, inclusive environment that encourages authenticity and fosters a sense of belonging. We strive for everyone to feel valued, connected, and empowered to reach their potential and contribute their best. Check out our diversity and inclusion (https://www.verizon.com/about/careers/work-culture) page to learn more.