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System One Worldwide Field Medical Excellence (WW FME) Project Manager, Contractor in Lawrence Township, New Jersey

Medical Affairs Manager

Contract Length: 12 mos

Number of Openings: 1

Job Description:

Responsibilities include

• This role reports directly to the WW FME Lead for Immunology & Fibrosis and supports the team by project managing trainings/meetings, deliverables, timelines, agencies, and budgets

• Oversees the activities of external Agencies including provider performance, timelines, contract processing, and deadlines to ensure that team objectives are met

• Documents team and agency processes and ensures consistency and team alignment

• Schedules Field Medical trainings, team meetings, product launches, presentations, and systems; collaborates across the Medical Matrix to ensure that attendance is high and that conference rooms are booked (when Live)

• Manages the team annual training calendar coordinates with internal/external presenters and COMPANY cross-functional teams to ensure training/meeting session readiness; coordinates session recordings and their distribution

• Coordinates WW First Line Manager quarterly meetings, quarterly WW Field Medical I&F franchise calls and meetings with Markets (MS Teams)

• Tracks team congress attendance, updates requests with accurate information, and assists with coordinating travel & registrations, as needed

• Updates budget reports monthly and tracks budget spend throughout the year to meet financial objectives

• Collaborates across the WW FME team to ensure optimal budget spend and negotiate needs as they arise; participates in April/Sept Projections as well as annual Functional Planning to align team tactical plans with budgetary needs

• Assists in developing and distributing a variety of internal communications including access to systems/materials, pre- and post-meeting notes, newsletters, and metrics reports

• Coordinates with internal partners (EMCoE) on consultant engagements and searches the Consultant Database for contracting options

• Manages team content repositories (eg, Veeva Vault, SharePoint) including uploads and file organization per guidelines

Experience required

• Bachelor’s Degree with pharmaceutical industry experience or associated service providers

• Experience working in a highly matrixed organization with several cross-functional teams

• Strong project and financial management skills and demonstrated ability to manage numerous project timelines simultaneously to meet hard deadlines

• Experience with operational processes and accountable for process improvement to improve efficiencies

• Collaborative and strong at overcoming challenges to achieving objectives

• Strong verbal and written communication skills (fluent in English)

• Proficient with Microsoft Office Suite (Word, PowerPoint, Excel), SharePoint, MS Teams, contracting and financial systems (Ariba, SAP/RPM)

• Demonstrated ability to learn independently and to apply knowledge across all services/deliverables

The candidate who is selected will likely work from a remote location given the global pandemic. When COMPANY offices reopen, we offer flexibility for remote/office working location in accordance with established policies and guidelines.

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