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Forbes Media Events Coordinator in Jersey City, New Jersey

Forbes seeks an enthusiastic and highly motivated Events Coordinator to join the ForbesLive team for our tentpole conferences and custom events.

The Events Coordinator works quickly, effectively, proficiently, and with vigor to ensure a successful event. This person will act as a liaison between all internal and external stakeholders involved in the production of the event. The ideal candidate is solutions-oriented and can easily adapt to challenges and different situations. Success means: being proactive, jumping in head first, and the ability to learn and thrive in a fast-paced environment.

Responsibilities:

  • Execute and oversee events ranging from 10-300 people: tentpole conferences, custom events and internal events at Forbes on Fifth event space

  • Vendor search and contract negotiations

  • Create and maintain event timelines, ROS, BEOs, specialized floor plans

  • Adept at estimating budget and tracking detailed expenses

  • Work with various company stakeholders to build event deliverables as it relates to each department

  • Departments include: Sales, Edit, Design, Marketing, Customer Success, Corporate Communications, Executive Teams, Social, Video, Legal

  • Schedule recurring meetings with all internal teams to discuss event tracking and keep deliverables in motion

  • Work closely with clients and/or project managers to keep sponsors deliverables on course

  • Assist onsite at other managers’ events

  • For custom events, act as a project manager and main point-of-contact for clients. Assist with audience development and programming, as needed

  • Travel is required, including late nights and weekends

Requirements

  • Bachelor’s Degree plus 1 to 2 years of relevant work or internship experience in events and conferences

  • Strong communication (written and verbal) and organizational skills, communicative pre, during and post events

  • Well versed in Microsoft Suite and Google Docs

  • Proactive (can see 3-5 steps ahead), highly organized and extremely detailed oriented (point out things that no one else sees!)

  • Customer-centric, problem-solver and ability to stay calm under high-pressure fast-paced events is key!

About Forbes

The defining voice of entrepreneurial capitalism, Forbes champions success by celebrating those who have made it, and those who aspire to make it. Forbes convenes and curates the most-influential leaders and entrepreneurs who are driving change, transforming business and making a significant impact on the world. The Forbes brand today reaches more than 120 million people worldwide through its trusted journalism, signature LIVE events, custom marketing programs and 40 licensed local editions in 70 countries. Forbes Media’s brand extensions include real estate, education and financial services license agreements. For more information, visit: https://www.forbes.com/forbes-media/.

Forbes is an Equal Opportunity Employer.

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