Parsons Corporation Principal Document Controller in Jazan, Saudi Arabia
Minimum Clearance Required to Start:
Member of the Construction Department professional supporting the Construction Department projects. Reports to the Section Supervisor. Interfaces with Construction Department staff, Departments Directors, Supervisors and Engineers.
Working on the Construction Department document control system using the established CTS software and hard copy of archiving system for multiple projects. In-depth knowledge of document flow and management, dispatch, transfer and distribution to different Departments. Carrying out and generating electronic document control procedures, numbering, archiving and retrieving. Establishing and maintaining strong electronic document control system for multiple projects. Handling electronic document records using different software. Maintaining Construction electronic drawings log and monitoring the schedules and regular updates of drawing tracks. Plan, organize and implement system for efficient document processing of all communications, contractor documents, design documents, construction documents or other internal or external documents. Create and maintain tracker for drawing approval process and technical submittals. Follow up with vendors/consultants about whether the emailed file has been received and notify them of any delay in response time. Record keeping of received and sent letters to the various consultants and other contractors. Maintain proper records for all documents whether inside or outside the RC. Remove superseded drawings / technical data, and replace with more current data from the site team. Type correspondence, reports official letter as required by the Construction Department using both MS word and computerized word-processing/spread sheet systems. Perform administrative liaison functions between other Departments and the Construction Dept. & Sections Heads Proof data and typewritten reports; checks for correct format, spelling, and punctuation. Photocopy documents and make distribution as required per the Royal Commission standard procedures. Attend telephone calls as required.
Bachelor's Degree in Business Administration, IT or related field with 8 years of document controlling and admin support experience. The ability to communicate effectively in spoken and written English Language is essential. Specific technical qualifications for the requisitioned position are identified below:
The candidate must have sound experience in using computer software.
Extensive knowledge of document control database systems.
Excellent management, communication, organization and interpersonal skills.
Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBTQ+. All qualified applicants will receive consideration for employment without regard to an individual’s race, color, religion, national origin, ethnicity, union affiliation, age, sex, sexual orientation, gender identity and expression, pregnancy, employable physical or mental disability, veteran status, genetic information, immigration status, or any other basis protected by all applicable laws.