Job Information
Packaging Coordinators, Inc. Clinical Project Specialist in Hamilton, Ohio
Position Title: Clinical Project Specialist
Location: West Chester, Ohio
Department: Clinical Project Management
Shift: 1st
Reporting To: Sr. Manager, Project Management or Senior Project Manager
Responsible For (Staff): none
Support Clinical Project Managers and Associate Project Managers by handling JDE billing set-up, the creation and processing of monthly client facing invoices and managing the corresponding monthly forecast. Management and resolution of billing related issues with IT, other PCI sites and 3 rd party vendors. Preparation and reporting of internal metrics, reports and financial data to site lead team
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Enter all newly awarded quotes into JDE Master Quotes program.
Set-up MBSO profile for all new projects.
Responsible for matching 3 rd party invoices with correct PM to invoice to client and management of import of 3 rd party charges into ERP system
Responsible for distributing and advancing all monthly client facing invoices for storage and distribution activities and recording into monthly S&D forecast.
Manage and distribute any one-off or additional billing items to PM team throughout the month to be included in client invoice and/or manually enter corresponding charges not created through MBSO.
Manage and facilitate timely production billing within 3 days of EBR to customer to ensure timely cycle billing post production.
Liaise with accounting and PMs to monitor and manage outstanding accounts payable invoices still pending final billing to client.
Manage intercompany billing and resolve any intercompany billing discrepancies through final credit, rebill and intercompany reconciliation.
Research, respond and help to resolve client or internal billing inquiries or errors and create and manage corresponding credit/rebilling as applicable with the accounting and PM teams.
Create and run reports throughout the month in support of billing and financial reconciliation and as requested by customers or PM team.
Gather, analyze and provide requested financial data and metrics to lead team/management as requested.
Monitor and record changes to monthly packaging forecast.
Training and on-boarding of new employees within same role, as requested.
Where requested, participate and complete other tasks and projects as requested.
Knowledge of and adherence to all PCI, cGMP and cGCP policies, procedures, rules and regulations as applicable to assigned tasks.
This position may require overtime and/or weekend work.
Knowledge of and adherence to all PCI, cGMP, and GCP policies, procedures, rules.
Attendance to work is an essential function of this position.
Performs job duties as assigned by Manager/Supervisor.
Special Demands:
Stationary Position: From 1/2 to 3/4 of the day.
Move, Traverse: From 1/2 to 3/4 of the day.
Operate, activate, use, prepare, inspect, or place: Up to 1/4 of the day.
Install, place, adjust, apply, measure, use, or signal: None.
Ascend/Descend or Work Atop: None.
Position self (to) or Move (about or to): None.
Communicate or exchange information: From 1/2 to 3/4 of the day.
Detect, distinguish, or determine: Up to 1/4 of the day.
On an average day, the individual can expect to move and/or transport up to 25 pounds less than 1/4 of the day.
Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled
