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Packaging Coordinators, Inc. Clinical Project Specialist in Hamilton, Ohio

Position Title: Clinical Project Specialist

Location: West Chester, Ohio

Department: Clinical Project Management

Shift: 1st

Reporting To: Sr. Manager, Project Management or Senior Project Manager

Responsible For (Staff): none

Support Clinical Project Managers and Associate Project Managers by handling JDE billing set-up, the creation and processing of monthly client facing invoices and managing the corresponding monthly forecast. Management and resolution of billing related issues with IT, other PCI sites and 3 rd party vendors. Preparation and reporting of internal metrics, reports and financial data to site lead team


  • Enter all newly awarded quotes into JDE Master Quotes program.

  • Set-up MBSO profile for all new projects.

  • Responsible for matching 3 rd party invoices with correct PM to invoice to client and management of import of 3 rd party charges into ERP system

  • Responsible for distributing and advancing all monthly client facing invoices for storage and distribution activities and recording into monthly S&D forecast.

  • Manage and distribute any one-off or additional billing items to PM team throughout the month to be included in client invoice and/or manually enter corresponding charges not created through MBSO.

  • Manage and facilitate timely production billing within 3 days of EBR to customer to ensure timely cycle billing post production.

  • Liaise with accounting and PMs to monitor and manage outstanding accounts payable invoices still pending final billing to client.

  • Manage intercompany billing and resolve any intercompany billing discrepancies through final credit, rebill and intercompany reconciliation.

  • Research, respond and help to resolve client or internal billing inquiries or errors and create and manage corresponding credit/rebilling as applicable with the accounting and PM teams.

  • Create and run reports throughout the month in support of billing and financial reconciliation and as requested by customers or PM team.

  • Gather, analyze and provide requested financial data and metrics to lead team/management as requested.

  • Monitor and record changes to monthly packaging forecast.

  • Training and on-boarding of new employees within same role, as requested.

  • Where requested, participate and complete other tasks and projects as requested.

  • Knowledge of and adherence to all PCI, cGMP and cGCP policies, procedures, rules and regulations as applicable to assigned tasks.

  • This position may require overtime and/or weekend work.

  • Knowledge of and adherence to all PCI, cGMP, and GCP policies, procedures, rules.

  • Attendance to work is an essential function of this position.

  • Performs job duties as assigned by Manager/Supervisor.

Special Demands:

  • Stationary Position: From 1/2 to 3/4 of the day.

  • Move, Traverse: From 1/2 to 3/4 of the day.

  • Operate, activate, use, prepare, inspect, or place: Up to 1/4 of the day.

  • Install, place, adjust, apply, measure, use, or signal: None.

  • Ascend/Descend or Work Atop: None.

  • Position self (to) or Move (about or to): None.

  • Communicate or exchange information: From 1/2 to 3/4 of the day.

  • Detect, distinguish, or determine: Up to 1/4 of the day.

On an average day, the individual can expect to move and/or transport up to 25 pounds less than 1/4 of the day.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled