The Rank Group Office Manager and PA in Gibraltar, Gibraltar
To provide an exceptional level of office management for the Gibraltar office, having responsibility for the efficient management and running of the building and onsite HR support for the Gibraltar team.
To provide first class support to the COO and when required, other members of the Gibraltar Leadership team, helping them to optimise and organise their time and the management of the digital business day to day.
You will act as a representative of the digital team, internally and externally, with the highest level of professionalism and discretion, building strong relationships and in-depth knowledge of our digital organisation.
Overall responsibility for the effective management of the Gibraltar office to include:
Health & Safety, Security, Emergency Procedures
Budgeting, Cost Management
Contract Services Management
Client and Supplier Relations
Facilities management for the Gibraltar office
Manage Gibraltar health care policy and membership lists
Keep systems updated with current vacancies
Terms of engagement forms
Work permit applications
Detached worker forms
Professional, confidential and proactive support to the Chief Operating Officer to include:
Ad hoc support for wider senior leadership team in Gibraltar
Support the production of documents, briefing papers, reports and presentations
Support Talent Acquisition in recruitment across the Digital and Gibraltar teams and management of the Gibraltar office
Support and work closely with other EAs in the organisation.
Experience in a similar role desirable
Excellent communication and interpersonal skills – both written & verbal
Good internal and external communications experience/ability
Excellent organisational & time management skills with the ability to prioritise work and schedules effectively – for self and others
Strong attention to detail, able to accurately compile and proof-read documentation
Intermediate/Advanced use of MS Office (Word, Excel, PowerPoint)
Proven team player with the ability to be self-motivated and work on own initiative
Ability to influence stakeholders to ensure deadlines and targets are met
Flexible, adaptable and prepared to be “hands on”
Forward thinking with the ability to plan ahead
Highly organised and structured
Collaborative and able to work across wide range of people and teams
Discreet and confidential
Shows resilience to setbacks
Come and follow us over on LinkedIn!
Rank Group & Rank Interactive