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The Rank Group Office Manager and PA in Gibraltar, Gibraltar

To provide an exceptional level of office management for the Gibraltar office, having responsibility for the efficient management and running of the building and onsite HR support for the Gibraltar team.

To provide first class support to the COO and when required, other members of the Gibraltar Leadership team, helping them to optimise and organise their time and the management of the digital business day to day.

You will act as a representative of the digital team, internally and externally, with the highest level of professionalism and discretion, building strong relationships and in-depth knowledge of our digital organisation.

Office Management

Overall responsibility for the effective management of the Gibraltar office to include:

  • Health & Safety, Security, Emergency Procedures

  • Budgeting, Cost Management

  • Project Management

  • Contract Services Management

  • Client and Supplier Relations

  • Facilities management for the Gibraltar office

HR Support

  • Manage Gibraltar health care policy and membership lists

  • Keep systems updated with current vacancies

  • Government paperwork

  • Terms of engagement forms

  • Variance forms

  • Termination forms

  • Work permit applications

  • Detached worker forms

  • Probation letters

PA Duties

  • Professional, confidential and proactive support to the Chief Operating Officer to include:

  • Ad hoc support for wider senior leadership team in Gibraltar

  • Support the production of documents, briefing papers, reports and presentations

  • Support Talent Acquisition in recruitment across the Digital and Gibraltar teams and management of the Gibraltar office

  • Support and work closely with other EAs in the organisation.

  • Experience in a similar role desirable

  • Excellent communication and interpersonal skills – both written & verbal

  • Good internal and external communications experience/ability

  • Excellent organisational & time management skills with the ability to prioritise work and schedules effectively – for self and others

  • Strong attention to detail, able to accurately compile and proof-read documentation

  • Intermediate/Advanced use of MS Office (Word, Excel, PowerPoint)

  • Proven team player with the ability to be self-motivated and work on own initiative

  • Ability to influence stakeholders to ensure deadlines and targets are met

Personal:

  • Flexible, adaptable and prepared to be “hands on”

  • Forward thinking with the ability to plan ahead

  • Highly organised and structured

  • Collaborative and able to work across wide range of people and teams

  • Discreet and confidential

  • Shows resilience to setbacks

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Rank Group & Rank Interactive

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