Wipfli LLP Administrative Specialist in Denver, Colorado
At Wipfli, people count
Our people are core to everything we do — the catalyst behind our ability to create exceptional impact and extraordinary results.
We believe in flexibility. We focus on relationships. We encourage each individual to follow their own path. And we seek feedback openly, from all.
People matter here and they feel it.
And we value curiosity. Curious is more than a personality trait. It’s a way of thinking. Of learning. Of working.
There’s purpose in this wonder. It makes us better. It makes us Wipfli.
If you want to be in an environment where you can make a difference — and make a professional home — Wipfli is the place for you.
Check out our Glassdoor Reviews (https://www.glassdoor.com/Reviews/Wipfli-Reviews-E39271.htm) to hear what people are saying about employment at Wipfli!Responsibilities:
Developed a specialized knowledge and software proficiency in specific practice groups and/or service lines.
Create, proof, edit, and correct documents, memos, and letters for Partners and associates, ensuring timeliness.
Receptionist and Office Assistant duties.
Process incoming and outgoing mail.
Coordinate seminars and group presentations, to include handling reservations, travel arrangements, food services, etc. Follow up directly with clients in regard to products and services.
Provide administrative support to the designated practice groups and/or service lines to ensure deadlines are met, while maintaining a positive, collaborative work environment.
Produce high quality work in compliance with work processing guidelines and firm standards, including proofreading and report compilations. Follow-up proactively as necessary.
Develop and demonstrate a general knowledge of the firm’s products and services. Communicate proactively with associates and clients. Prioritize deadlines as necessary.
Assist in the assembly of reports, ensuring accuracy and timeliness.
Assist other administrative staff with overflow work.
Entering firm expenses.
Scheduling conference rooms and handling hospitality arrangements.
Train associates on advanced administrative functions and software in the area of their specialty and/or other admin functions.
Coordinate and delegate workflow for other administrative associates, ensuring an efficient flow.
Administrative processing of client invoices.
Equipment set up for new associates.
Requires 1-3 years of job-related experience
Requires intermediate knowledge of Microsoft Outlook, Word and basic knowledge or Excel, Adobe Acrobat and PowerPoint
Experience in a professional services work environment is preferred
Ability to plan, prioritize, and organize work effectively
Ability to balance many projects simultaneously
Ability to work under pressure and time deadlines
Ability to learn and operate additional software programs
Ability to work with a diverse group of clients and associates while maintaining a positive attitude towards work, the team and the firm
Ability to present a professional appearance and demeanor
Ability to effectively operate a variety of office machines, to include a PC, telephone, copier, fax, etc.
Wipfli supports equal pay for all. In addition, in the State of Colorado, we are committed to equal pay for equal work in accordance with Senate Bill 19-085. The pay range for this role is $18-$25 per hour.
Wipfli cares about our associates and offers a variety of benefits to support your wellbeing. Highlights include 6 health plan options (both HMO & PPO plans), as well as dental and vision coverage and an Employee Assistance Program. Other benefits include a 401(k) savings plan & profit share contribution, education & certification assistance, flexible time off, family care leave, parental leave, cell phone reimbursement, and travel rewards. There are also many voluntary benefit offerings such as critical illness & accident insurance, legal, long term care, pet insurance, and ID theft protection, as well as firm-provided basic life/AD&D, short term disability, and long term disability coverage, with the option to purchase supplemental life/AD&D. Eligibility for all benefits is based on annual hours expectation and position status.
Wipfli is an equal opportunity/affirmative action employer. All candidates will receive consideration for employment without regards to race, creed, color, religion, national origin, sex, age, marital status, sexual orientation, gender identify, citizenship status, veteran status, disability, or any other characteristics protected by federal, state, or local laws.
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Job ID 2021-3958