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Palmetto Health Birth Certificate Associate in Columbia, South Carolina

Job Summary:

Obtains and presents birth certificates and paternity acknowledgement information to all new parents within two (2) days after delivery of infant. Completes both Birth Certificate, and/or Acknowledgement of Paternity (AOP) (when applicable), Web Death forms per state vital statistic laws. Works with the parent(s) to assure all data for the AOP is acquired to assure facility maintains Department of Health and Environmental Control (DHEC) percentage reporting. Researches patient records, maintains secured DHEC required supplies, acts as a liaison between physicians, nursing, hospital staff, families, guests and patients. Ensures all DHEC documentation, regulations, guidelines and reporting turn-around-time (TAT) meets legal requirements.


All team members are responsible for bringing life to our Purpose Statement – Inspire health. Serve with compassion. Be the difference – through every action and every interaction at work.


Conducts interview with new parent(s) and presents Birth Certificate, Acknowledgement of Paternity (if applicable).

Monitors Census compares previous day to begin birth certificate process. Audits Star, Cerner One Chart and Power Chart Maternity to document Mother's and Baby's demographic and clinical information on DHEC Facility Worksheet.

Enters Birth Certificate, Acknowledgement of Paternity information into DHEC Web Birth and/or Web Death system for release to DHEC.

Makes calls to all new mothers to ensure that they have received a congratulation call on birth of baby/babies. Confirms marital status for single mothers.

Provides Medicaid 3249 form to confirm Social Security care requested, Tricare or Campus for DEER program, South Carolina Parenting Opportunity Program and Healthy Start Fatherhood program, DNA information (when any above is applicable).

Creates and maintains Birth Log of all babies for month, day, and year.

Enters legal name of baby in Star for MPI and Billing.

Provides backup to scanning (CPDI) functions, ROI processing and other duties as cross trained.


Education: High School diploma or equivalent

Experience: 1 year office-related experience (healthcare setting preferred).

Number and Type of Employees Supervised: none

Licensure, Registry or Certification Required: South Carolina Notary required prior to start date of employment. Heartsaver (CPR) required prior to start date of employment. Valid driver's license, an acceptable three-year motor vehicle record as defined by the Acceptable Motor Vehicle Record (MVR) Chart, and a certificate of auto insurance required.

Special Training: Knowledge/experience with Microsoft applications (Word, Excel) required. Knowledge of financial and clinical documentation. Ability to collect, maintain, analyze and report statistical and other data required. Excellent communication skills; ability to work effectively, independently, and manage multiple demands consistently required.