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State of Wyoming BABO08-13329-Business Office Coordinator I-Cheyenne in Cheyenne, Wyoming

BABO08-13329-Business Office Coordinator I-Cheyenne

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BABO08-13329-Business Office Coordinator I-Cheyenne

Salary

$21.40 - $27.58 Hourly

Location

Cheyenne, WY

Job Type

Full Time

Department

081-Parole, Board of

Job Number

13329

  • Description

  • Benefits

  • Questions

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

The Wyoming Board of Parole is seeking a motivated person to fill the Business Office Coordinator position to perform various tasks and functions. The desired candidate will be able to work independently with little supervision, have the ability to multi-task, take the initiative, be very detail-oriented, prepare reports as required and have a good understanding of a variety of software programs. This position requires an individual with multi-tasking abilities and is instrumental in the operations of a small office.

Human Resources Contact: Debbie Russi, debbie.russi@wyo.gov, 307-777-6737

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed in the job level.

  • Assists the Executive Director in the oversight of daily operations and functions of the office.

  • Performs a full range of fiscal functions, including computation and payment of vouchers and contracts, fiscal transactions in the WOLFS accounting system, P-card purchases, inventory, Budget & IBARS, fixed assets, and reconciliation

  • Assists the Director with document preparation of the strategic plan, annual report, biennial budget, and litigation discovery requests from the Attorney General's Office.

  • Assists in the preparation of Board Policy and Procedures and tracking them through the Governor's Office.

  • Tracking of pertinent legislative issues for the Executive Director during the Legislature Session.

  • Assists in the preparation of office work procedures.

  • Assists in the training of support staff.

  • Provides answers or direction to public/other agency requests.

  • Performs telephone reception, screening, and proper direction.

  • Assists in the preparation and dissemination of parole documents included but not limited to petitions for revocation of parole and the arrest orders.

  • Receives, logs, and distributes incoming mail, processes outgoing mail.

  • Office documentation and preparation and management of an extensive filing system for daily use and archiving.

  • Maintenance of critical information and statistical data for use in strategic planning and annual reports.

  • Coordinates travel arrangements for APAI and quarterly business meetings.

  • Other duties as assigned.

Qualifications

PREFERENCES:

Preference will be given to those with three or more years of progressive work experience within the State Accounting System.

KNOWLEDGE:

  • Knowledge and proficiency with office software processes and systems including but not limited to Microsoft Word Suite software, Google software, WOLFS, and IBARS.

  • Skills in oral, written, and interpersonal communications, necessary to interact with the public, agency management, and staff.

  • Knowledge of the administrative and clerical procedures and systems.

  • Knowledge of record-keeping and preparation of reports.

  • Knowledge of bookkeeping and accounting principles.

  • Knowledge of planning, programming, and fiscal management.

  • Knowledge of principles of customer service and process improvement.

  • Knowledge of advanced research, analysis, and compilation of data.

  • Knowledge of agency rules and regulations.

  • Knowledge of working in state government.

MINIMUM QUALIFICATIONS:

Education:

Bachelor's Degree (typically in Business)

Experience:

0-2 years of progressive work experience (typically in Business)

OR

Education & Experience Substitution:

3-5 years of progressive work experience (typically in Business)

Certificates, Licenses, Registrations:

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

  • Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, etc.

  • Special physical demands are not required to perform the work.

NOTES:

  • FLSA: Non-Exempt

  • This position must pass a background check.

  • The Wyoming Board of Parole offers a competitive benefits package including medical, dental, and life insurance, paid vacations and sick leave, paid holidays, Wyoming State Retirement and 457 deferred compensation program, longevity pay, and opportunities for advancement.

Supplemental Information

081-Board of Parole

Please visit our website at: http://boardofparole.wyo.gov

Click here to view the State of Wyoming Classification and Pay Structure.

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.

There are many benefits to living and working in Wyoming. Beautiful country with wide open spaces and clean air, great recreational opportunities, and no State income tax to mention a few! In addition, the State of Wyoming offers State employees a very generous benefit package. Please click here for more information on the State of Wyoming employee benefits*.

For additional information on living in the state of Wyoming please click here.

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