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Lactalis American Group Inc. Accounts Payable Specialist, Logistics in Buffalo, New York

Accounts Payable Specialist, Logistics

Buffalo, NY (http://maps.google.com/maps?q=2376+South+Park+Avenue+Buffalo+NY+14220)

Description

Summary: Perform the Accounts Payable function for the Logistics department, assisting with administrative functions and providing backup for other functions in the department as needed.

Essential Duties and Responsibilities: include the following.Other duties may be assigned.

  1. Perform Accounts Payable function for Logistics. Includes accurate and timely processing of all Logistics invoices for payment.

  2. Daily audit of freight invoice upload file to SAP for verification of data accuracy and approval for payment.

  3. Research and resolve invoice discrepancies and issues.

  4. Answer all inquiries from vendors/freight carriers pertaining to the Accounts Payable function promptly and courteously.

  5. Work with Corporate Accounts Payable on any invoice payment issues.

  6. Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices, including routine transfer to storage.

  7. Maintain the W-9 files for vendors and prepare new vendor paperwork for submission to Master Data.

  8. Prepare information for Logistics’ year-end 1099 reporting for the corporate division.

  9. Respond to customer service department, auditor and other requests for bills of lading and other shipping documentation.

  10. Daily mail run.

  11. Continually review processes and make recommendations for improvements.

  12. Assist other functions in Logistics as needed.

Requirements

Education/Experience

• Incumbent will possess a minimum of an Associate’s degree from a two-year college; or two to five years related experience and/or training; or equivalent combination of education and experience.

Specialized Knowledge

• Should have strong knowledge base of Accounting, MS Word and MS Excel.

• SAP experience helpful but not required.

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

Skills / Abilities

• Strong organizational skills and ability to prioritize workload in order to meet tight deadlines in a fast-paced and dynamic work environment

• Excellent analytical and problem-solving skills

• Exceptional attention to detail

• Excellent verbal and written communication skills

• Strong knowledge of MS Word and MS Excel

• Must be able to multitask and work in a team environment

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