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New York State Civil Service Administrative Assistant 2 in Albany, New York

Agency Domestic Violence, Office for the Prevention of

Title Administrative Assistant 2

Occupational Category Other Professional Careers

Salary Grade 15

Bargaining Unit M/C - Management / Confidential (Unrepresented)

Salary Range From $54733 to $68356 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 10%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 80 South Swan Street

City Albany

State NY

Zip Code 12210

Minimum Qualifications High school diploma or high school equivalency diploma; and three years of experience in administrative support*, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office. *Certification (e.g., IAAP Certified Administrative Professional), diploma, or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Duties Description The incumbent will report to the Executive Director. Duties included but not limited to:• Serve as a facilitator for key staff groups including the executive and senior management team.• Perform administrative functions such as managing the Executive Director’s calendar, overseeing travel reports, and providing daily briefings.• Assist the executive management team in communications and operations as well as planning, strategizing, and managing both internal and external projects.• Perform administrative functions related to executive, all-staff, and external meetings as well as other high priority stakeholder interactions.• Schedule meetings and maintain all physical and electronic files, notes, and minutes to facilitate appropriate follow ups and outcomes.• Organize special meetings and events involving the executive staff including thorough management of communications to external stakeholders. • Assist the executive management team with the creation of reports for the Executive Chamber, the Legislature and other high-level stakeholders and government departments/officials.• Lead in the planning and preparation for staff meetings including the creation of agendas and supporting materials.• Evaluate opportunities to expand external partnerships and funding prospects as well as assist in the cultivation of external relationships.• Serve as a resource to executive management team members in advancing agency priorities and meeting strategic goals.• Develop and implement strategic plans for the agency.• Participate in the design and monitoring of performance management tools and project outcome measurements at the direction of the Executive Director and in coordination with other members of the Finance and Administration team.• Track tasks and support interdepartmental projects. • Perform other duties, special projects, and high priority initiatives as required.• Possession and maintenance of a valid Driver’s License issued by the NYS Department of Motor Vehicle is required.• Occasional travel (10%) is required.

Additional Comments NOTE ON TELECOMMUTING: OPDV employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Pilot Program Guidelines.NOTE ON COVID-19 VACCINATION/WEEKLY TESTING: All State employees in Executive controlled agencies who are fully vaccinated are to provide proof of this upon hire. At this time all unvaccinated employees do not need to submit weekly testing for COVID-19. Please note the weekly testing requirement may change at any time.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/EP

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

Notes on Applying Please submit cover letter along with a clear and concise resume detailing how you meet the minimum qualifications for this position as listed in Specifics and indicate the Position Title & Vacancy ID number for which you are applying.

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